Finance Assistant

Department: Finance
Reports To: Director of Finance


The Administrative Assistant must be self-disciplined, able to multi-task, work independently, and have excellent computer and communication skills. Possess the ability to work alongside Financial Executives and perform a variety of administrative, clerical, and basic finance tasks. Assist Customer Service and Logistics departments in times of increased volume and / or labor shortages.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Ability to navigate the internet, Microsoft Outlook, Microsoft Word, Microsoft Excel, and our order entry/invoicing software.
  • General office clerical tasks, filing and scanning, etc.
  • Greeting and facilitating visitors to the workplace.
  • Receive incoming phone calls in prompt and courteous manner. Routing and managing calls as needed.
  • Assist Customer Service regarding consumer contacts through our consumer service line and email.
  • Assist with filling out consumer complaint log and coordinating responses with Quality and Customer Service Departments as assigned in a timely and professional manner.
  • Assist Customer Service with Order entry, verifying, entering, and confirming all orders that are received as assigned by Customer Service.
  • Timely processing of customer invoicing and validation of pricing, addressing, quantities, etc. utilizing the BOM Outbound Shipping Log provided daily.
  • Resolving billing issues with customers as required.
  • Assist employees with Uniforms and shoe orders.
  • Assist with reconciling freight costing reports for inbound and outbound shipments.
  • Assist Bakery On Main Retail customers with order pickup and payments.
  • Update Web order tracking information.
  • Assisting Operations with freight claims for damaged and / or lost product.
  • Assist with processing customer personal injury claims.
  • Assist with AP/AR and general HR tasks as needed.

    Product Safety: Ensure that the GMP, HACCP, Security, and SSOP plan are followed daily. Report to Quality Assurance Manager and the Director of Finance.

    QUALIFICATIONS: To perform this job successfully, an individual must be able to work independently and as a team player. The right candidate will be able to work efficiently and effectively in all aspects of the position and be available for overtime as needed.


    High school diploma or general education degree (GED) and on the job training is offered.

    Bilingual a plus.


    Must be able to lift up to 50lbs.